Project Detail

Project Name:	DPRT: Locust Shade Park – Maintenance Building (Project# 17C13002)
Project Type:	New Construction
Project Description:	Construction of Maintenance Building at Locust Shade Park
Project Manager:	Brendon C. Hanafin send an email
Alternate Manager:
Agency Name:	Parks & Recreation	QPR?:	Yes
Magisterial District:	N/A
Original Budget:	$1,300,000.00	Revised Budget:	$1,300,000.00
Original Start Date:	7/1/2016	Revised Start Date:
Original End Date:	12/30/2020	Revised End Date:	8/30/2021
Last Updated On:	11/15/2022		Maps Pictures Documents

Funding Source

Description	Original Budget Amount	Revised Budget Amount	Funding Date
1. Capital Reserve	$550,000.00	---	7/1/2019
2. General Fund	$750,000.00	---	7/1/2016

Total Amount:	$1,300,000.00	$1,300,000.00

Tasks/Milestones Show GANTT Chart

Task/MileStone

Start Date

Original

Revised

End Date

Original

Revised

Assigned
Staff

1.	Met with Architect to discuss scope & fee proposal •Rcvd proposal 8/25/16. Reviewing and narrowing scope.	7/20/2016	8/25/2016	Ron Lilley
2.	Task Order rcvd 09/26/16;PO Issued 9/29/16.	9/26/2016	9/29/2016	Ron Lilley
3.	Fee proposal received from Moseley 4/28/17. PO Issued 5/24/17 for $170,157	4/28/2017	5/24/2017	Ron Lilley
4.	Design phase completion due Dec. 1, 2017.	5/24/2017	12/1/2017	Ron Lilley
5.	Surveying completed in July and Anticipate schematic review and cost estimate by end of August.	6/24/2017	8/30/2017	Ron Lilley
6.	Site Plan Submittal expected week of 11/30/2017	10/1/2017	11/30/2017	Ron Lilley
7.	Site plan submitted (Nov. 15th)	11/15/2017	11/15/2017	Ron Lilley
8.	Site Plan QC comments issued (Nov 21) •Site plan resubmittal submitted Dec 4. •Building plans submitted for permit review Dec. 14.•Site Plan review comments received Jan 2, 2018.	11/21/2017	1/2/2018	Ron Lilley
9.	Response from civil submitted Feb 5, 2018. •Building plan comments received Jan 23, 2018. Response from AE expected by Feb 9, 2018.	1/2/2018	2/9/2018	Ron Lilley
10.	Additional comments on Site Plan received Feb 6, 2018, including some comments from Watershed Management that sought more information than previous rounds of comments had required.	2/6/2018	2/6/2018	Gary Rzepecki
11.	Additional comments on the building plans were received 3/28/18, and AE (Moseley) response is expected by 4/3/18.	3/28/2018	4/3/2018	Gary Rzepecki
12.	BMP Maintenance Easement Plats need to be completed before a building permit can be issued. Request to County Attorney sent on April 30, 2018.	4/30/2018	4/30/2018	Gary Rzepecki
13.	Conservation Area for storm water pond is in review at the County Attorney’s office. Once approved and deed drawn up it will go to the BOCS for approval. Once approved by CA final plan submission will be sent to DSB.	6/4/2018	6/4/2018	Gary Rzepecki
14.	Plat/deed for BMP Easement going to BOCS on 8/7/18.	8/7/2018	8/7/2018
15.	Plans approved on 8/3/18. Additional funds are now available, RQ will be processed this month.	8/3/2018	8/3/2018
16.	Site plans approved, still waiting for building plan approval	10/1/2018	10/1/2018
17.	RQ approved on 3/4/19.	3/4/2019	3/4/2019	Tim Kelly
18.	The bid documents have been submitted to the Purchasing Department on May 9, 2019, submitted reviewed packages last week.	5/9/2019	5/9/2019	Tim Kelly
19.	Meeting scheduled with Purchasing on July 12, 2019.	7/12/2019	7/12/2019	Tim Kelly
20.	Moseley Architects Firm will submit the corrections to the Project Manual per the Procurement Department on 10/4/19.	10/4/2019	10/4/2019	Tim Kelly
21.	Provided bid documents submission to Procurement Service on Tuesday, November 26, 2019.	11/26/2019	11/26/2019	Michael To
22.	•IFB issued on January 27, 2020. •Pre-Bid conference February 6th, 2020 •Bid opening 2-26-20.	1/27/2020	2/26/2020	Michael To
23.	Project is on hold.	4/2/2020	4/2/2020	Michael To
24.	Project will be bid-out on November 2,2020	9/29/2020	11/2/2020	Michael To
25.	Notice to proceed issued for January 25, 2021	1/25/2021	1/25/2021	Michael To
26.	•Procurement has cancelled the contract with the contractor due to contract issues for the unit price item. •Project will be re-bid.	6/1/2021	7/30/2021	David Breedin
27.	• AE revised the documents and made recommendation for the building purchase. The supplier of the building has submitted revised submittals. AE working on revisions for bidding the project.	11/8/2021	11/8/2021	David Breedin
28.	AE revising the construction documents for bidding will be submitted to Procurement first week of March 2022	2/1/2022	3/31/2022	David Breedin
29.	Project expected to be bid out in October 2022 •Additional funding received through ARPA - Project#22CA1327	8/19/2022	9/30/2022
30.	Consultant has submitted the final revised bid documents for review. Project expected to be bid out in January.	11/15/2022	11/15/2022	Amarjit Riat

Comments/Issues Show All Issues

1. Service/Policy Issues

	Date	Issue
	5/1/2019	The project is on hold. There is an issue over the release of the approved PWC Building drawings. Department of Parks, Recreation and Tourism are in discussions with PWC Purchasing and PWC Building Development Division on a resolution.

2. Schedule/Timing Issues

Date

Issue

3. Fiscal/Resource Issues

	Date	Issue
	4/2/2020	Project on hold due to spending freeze because of COVID 19.
	11/1/2017	Total estimated cost of project is $1.3 million; Need an additional $550,000 to complete.
	4/1/2017	Attempts to get an acceptable design fee with HGA were not successful. Asked Moseley to provide a building much like their Veterans Park Maintenance Building design, which should yield more efficiency for their fees and schedule. Based on the HGA Study of site arrangements and supporting infrastructure needed, the remaining scope is significantly simplified. Moseley was not available for this project when it was started. New fees and schedule will be developed.
	1/4/2016	Based on consolidating functions and providing for all long-term needs, HGA’s option #3 is deemed best option, but there is not enough funding to construct anything but a scaled-down building for the time being. HGA is working on designs for scaled-down building and minimal site work.

4. Impact on Other Projects

Date

Issue