Project Detail

Project Name:	DPRT: Rollins Ford Park- Phase 2 (Project# 17C13003)
Project Type:	New Construction
Project Description:	Adding 5 rectangular lighted and irrigated fields; a Soccer stadium with lights and turf; restroom; maintenance building and playground.
Project Manager:	Brendon C. Hanafin send an email
Alternate Manager:
Agency Name:	Parks & Recreation	QPR?:	Yes
Magisterial District:	Brentsville
Original Budget:	$7,276,213.86	Revised Budget:	$7,276,213.86
Original Start Date:	6/1/2013	Revised Start Date:
Original End Date:	6/30/2022	Revised End Date:	9/30/2023
Last Updated On:	11/15/2022		Maps Pictures Documents

Funding Source

Description	Original Budget Amount	Revised Budget Amount	Funding Date
1. Proffers	$2,183,319.00	---	7/1/2018
2. Capital Reserve	$2,700,000.00	---	7/1/2018
3. General Fund	$592,894.86	---	7/1/2016
4. Proffer	$1,800,000.00	---	7/1/2016

Total Amount:	$7,276,213.86	$7,276,213.86

Tasks/Milestones Show GANTT Chart

Task/MileStone

Start Date

Original

Revised

End Date

Original

Revised

Assigned
Staff

1.	Revised plan approved by DSB on June 13, 2016	10/10/2014	1/5/2015	6/13/2016	Matt White
2.	*Cost Estimate - Hill International; PO Issued 09/29/2016. Cost estimate completed 11/14/16**	9/29/2016		11/14/2016	Matt White
3.	On July 12th, 2016 BOCS voted to make this a project and $1.8 million was Budgeted and Appropriated from the Dominion Transmission line easement.	7/12/2016		9/1/2016	Matt White
4.	Revised plan approved by DSB on June 13, 2016; Final estimate completed 11/14/16	6/13/2016		11/14/2016	Matt White
5.	A public meeting was held on December 4th at 7 PM at Patriot High School. Received input on the concept from the citizens.	12/4/2017		12/4/2017	Matt White
6.	Replacement of the stand pipe structure in the main sedimentation pond will be completed by April 16, 2018	4/16/2018		4/16/2018	Matt White
7.	LSG Landscape Architecture, Inc. has been commissioned to serve as lead design firm Kick-off meeting with DPR staff, LSG, and sub-consultant team to be held on July 11, 2018.	7/11/2018		7/11/2018	Matt White
8.	• LSG met with Park Staff on 8/1/2018 to go over four potential options, and design of structures. LSG is going to refine those concepts based upon park input. Parks staff will meet with Supervisor Lawson on 9/10/2018 to discuss these options. • Meeting on 8/17/18 with LSG to review conceptual design details.	8/1/2018		9/1/2018	Matt White
9.	Conceptual design to Parks Commission on 11/14/18 for approval.	11/14/2018		11/14/2018	Matt White
10.	Waiting for proposal from LSG for design phase services	11/14/2018		11/14/2018	Matt White
11.	Processing Task Order to move forward with construction drawings. PO for LSG services issued on 2/1/19. Full schedule of deliverables with milestones to be complete by 2/8/19. Bid solicitation planned for Summer 2019. • Site plan revisions underway, updated topographic survey completed.	2/1/2019		3/1/2019	Matt White
12.	• 50% Bid Documents are scheduled for review by DPRT staff the second week of April. Site Plan revisions are to be completed and submitted for permitting by end of April.	4/1/2019		4/30/2019	Matt White
13.	Playground design concepts received on 5/7/19.	5/7/2019		5/7/2019	Matt White
14.	50% design review underway.	6/30/2019		6/30/2019	Matt White
15.	50% review completed	8/30/2019		8/30/2019	Matt White
16.	Design to 90% will be completed by 12/31/19.	12/31/2019		12/31/2019	Amarjit Riat
17.	• 95% Bid Documents are expected in February, Site Plan Permitting & Building Permit in April.	2/1/2020		4/30/2020	Amarjit Riat
18.	• Playground concept review and project update meeting with Sup. Lawson 1/22/2020. •Scoping meeting with geotechnical engineer 1/28/2020.	1/22/2020		1/28/2020	Amarjit Riat
19.	• The Geotechnical field work complete, samples being analyzed now. Final report by mid April.	4/15/2020		4/15/2020	Amarjit Riat
20.	• The site plan was submitted to DDS for approval on May 5, 2020. • Bidding documents are 95% complete. Building permit application will be submitted by June 8, 2020.	5/5/2020		6/8/2020	Amajit Riat
21.	Site plan and Building plans approved 9/15/20 Bidding will be done by October 26, 2020.	9/15/2020		10/26/2020	Amarjit Riat
22.	•Site Plan approved 9-28-2020 •Reviewing proposals for pond rehab, NTP 10/19	9/28/2020		10/19/2020	Amarjit Riat
23.	Site and building plans were approved in September. Staff is currently reviewing proposals for pond rehabilitation.	9/1/2020		1/25/2021
24.	•Working with Procurement to bid project.	8/3/2021		9/1/2021	Amarjit RIat
25.	• Bid opening date: October 14, 2021 • Four bids were received, lowest bid from Dustin, Inc was for $8,430,000 • Working on the award of the contract with procurement	10/14/2021		10/14/2021	Amarjit Riat
26.	• Preconstruction meeting held on 2-16-2022 and NTP was given • Groundbreaking ceremony scheduled for 2-28-2022 at 11:00 AM • Contractor mobilized on site	2/16/2022		2/28/2022	Amarjit Riat
27.	• Earth moving and grading operation in progress •Storm system installation in progress •Comfort station and pavilions foundations construction in progress •Footbridge abutments construction in progress	6/3/2022		8/30/2022	Amarjit Riat
28.	•Storm system installation complete •Comfort station CMU complete •Footbridge abutments complete •Earth moving and grading operations in progress •Curb / gutter installation complete •Meadow areas preparation in progress	8/19/2022		11/20/2022	Amarjit Riat
29.	Parking paving complete. Construction of main waterline in progress Utilities connection work for the concession building in progress	11/15/2022		11/15/2022	Amarjit Riat

Comments/Issues Show All Issues

1. Service/Policy Issues

Date

Issue

2. Schedule/Timing Issues

	Date	Issue
	1/23/2017	Construction delay due to weather.

3. Fiscal/Resource Issues

	Date	Issue
	8/3/2021	PRT recommended to Procurement to re-bid the project as the lowest bidder made a mistake in the bid and their bid was not a balanced bid. The second and third bid were over the budget.

4. Impact on Other Projects

	Date	Issue
	12/13/2016	VDOT requested installation of additional erosion controls to prevent silt washing into VDOT pond.