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Project Overview
Project Name: DPRT: Rollins Ford Park- Phase 2 (Project# 17C13003)
Project Type: New Construction
Project Description: Adding 5 rectangular lighted and irrigated fields; a Soccer stadium with lights and turf; restroom; maintenance building and playground.
Project Manager: Brendon C. Hanafin     send an email
Alternate Manager:     
Agency Name: Parks & Recreation QPR?: Yes
Magisterial District: Brentsville
Original Budget: $7,276,213.86

Revised Budget:

$7,276,213.86
Original Start Date: 6/1/2013

Revised Start Date:

Original End Date: 6/30/2022

Revised End Date:

6/15/2022
Last Updated On: 1/25/2021 Maps  Pictures  Documents


Funding Source    

Description

Original
Budget Amount
Revised
Budget Amount
Funding Date

1. Proffers

$2,183,319.00 --- 7/1/2018

2. Capital Reserve

$2,700,000.00 --- 7/1/2018

3. General Fund

$592,894.86 --- 7/1/2016

4. Proffer

$1,800,000.00 --- 7/1/2016
       
Total Amount: $7,276,213.86 $7,276,213.86



Tasks/Milestones     Show GANTT Chart
Task/MileStone Start Date
Original Revised
End Date
Original Revised
Assigned
Staff
 
1. Revised plan approved by DSB on June 13, 2016 10/10/2014 1/5/2015 6/13/2016 Matt White  
2. Cost Estimate - Hill International; PO Issued 09/29/2016. *Cost estimate completed 11/14/16 9/29/2016 11/14/2016 Matt White  
3. On July 12th, 2016 BOCS voted to make this a project and $1.8 million was Budgeted and Appropriated from the Dominion Transmission line easement. 7/12/2016 9/1/2016 Matt White  
4. Revised plan approved by DSB on June 13, 2016; Final estimate completed 11/14/16 6/13/2016 11/14/2016 Matt White  
5. A public meeting was held on December 4th at 7 PM at Patriot High School. Received input on the concept from the citizens. 12/4/2017 12/4/2017 Matt White  
6. Replacement of the stand pipe structure in the main sedimentation pond will be completed by April 16, 2018 4/16/2018 4/16/2018 Matt White  
7. LSG Landscape Architecture, Inc. has been commissioned to serve as lead design firm Kick-off meeting with DPR staff, LSG, and sub-consultant team to be held on July 11, 2018. 7/11/2018 7/11/2018 Matt White  
8. • LSG met with Park Staff on 8/1/2018 to go over four potential options, and design of structures. LSG is going to refine those concepts based upon park input. Parks staff will meet with Supervisor Lawson on 9/10/2018 to discuss these options. • Meeting on 8/17/18 with LSG to review conceptual design details. 8/1/2018 9/1/2018 Matt White  
9. Conceptual design to Parks Commission on 11/14/18 for approval. 11/14/2018 11/14/2018 Matt White  
10. Waiting for proposal from LSG for design phase services 11/14/2018 11/14/2018 Matt White  
11. Processing Task Order to move forward with construction drawings. PO for LSG services issued on 2/1/19. Full schedule of deliverables with milestones to be complete by 2/8/19. Bid solicitation planned for Summer 2019. • Site plan revisions underway, updated topographic survey completed. 2/1/2019 3/1/2019 Matt White  
12. • 50% Bid Documents are scheduled for review by DPRT staff the second week of April. Site Plan revisions are to be completed and submitted for permitting by end of April. 4/1/2019 4/30/2019 Matt White  
13. Playground design concepts received on 5/7/19. 5/7/2019 5/7/2019 Matt White  
14. 50% design review underway. 6/30/2019 6/30/2019 Matt White  
15. 50% review completed 8/30/2019 8/30/2019 Matt White  
16. Design to 90% will be completed by 12/31/19. 12/31/2019 12/31/2019 Amarjit Riat  
17. • 95% Bid Documents are expected in February, Site Plan Permitting & Building Permit in April. 2/1/2020 4/30/2020 Amarjit Riat  
18. • Playground concept review and project update meeting with Sup. Lawson 1/22/2020. •Scoping meeting with geotechnical engineer 1/28/2020. 1/22/2020 1/28/2020 Amarjit Riat  
19. • The Geotechnical field work complete, samples being analyzed now. Final report by mid April. 4/15/2020 4/15/2020 Amarjit Riat  
20. • The site plan was submitted to DDS for approval on May 5, 2020. • Bidding documents are 95% complete. Building permit application will be submitted by June 8, 2020. 5/5/2020 6/8/2020 Amajit Riat  
21. Site plan and Building plans approved 9/15/20 Bidding will be done by October 26, 2020. 9/15/2020 10/26/2020 Amarjit Riat  
22. •Site Plan approved 9-28-2020 •Reviewing proposals for pond rehab, NTP 10/19 9/28/2020 10/19/2020 Amarjit Riat  
23. Site and building plans were approved in September. Staff is currently reviewing proposals for pond rehabilitation. 9/1/2020 1/25/2021  


Comments/Issues     Show All Issues

1. Service/Policy Issues   

 

Date

Issue

2. Schedule/Timing Issues     

 

Date

Issue
1/23/2017Construction delay due to weather.

3. Fiscal/Resource Issues     

 

Date

Issue
10/2/2019Cost estimate is above the project budget, reviewing for cost savings.
4/4/2018BOCS approved $2.7 million out of the Capital Reserve plus Proffer money and land acquisition money to begin a redesign and construction of Rollins Ford Park in FY19.
11/1/2017Potential funding - $2,183,319 million Proffers, $762,136 Land acquisition; plus current available balance in Ascend = $5,309,214.17
1/5/2017Project on hold.Project not fully funded - The cost for grading fields, parking lot construction and field lighting is $8.7 million.

4. Impact on Other Projects     

 

Date

Issue
12/13/2016VDOT requested installation of additional erosion controls to prevent silt washing into VDOT pond.